Rules and Regulations for Exhibiting at ABRF

Exhibits must be of an educational character and relevant to the registrants’ scientific and professional interests. ABRF reserves the right, in its sole discretion, to accept or deny applications for exhibit space and to allocate space among exhibitors. By applying for exhibit space, an exhibitor agrees to adhere to all conditions and regulations outlined below. Conformity with these Rules and Regulations for this Symposium will be monitored by Exhibit Management.

Each exhibitor is granted nothing more than a terminable license to exhibit, subject to all the rules herein. If it is decided that an exhibitor has failed to comply with any rule the license may be terminated and the exhibit closed without notice. In all interpretations of the Rules and Regulations, Exhibit Management's decision is final.

Space Assignment

Space assignment will be made on a first-received (time stamped) first-assigned basis, with priority given to Corporate Benefactors, second priority to Corporate Patrons. Click here for Corporate Sponsorship form.Whenever possible, space will be allotted according to the exhibitor's choice, but the final arrangements will be determined by Exhibit Management in a way that produces the most advantageous grouping of the exhibits. ABRF shall have no liability if the space location assigned is not as requested.

A 50-word description of products and/or services to be displayed in your booth must be submitted. This information will be published in the Meeting Program provided that the application and description is received no later than December 22, 2006 . If the description is not provided by the deadline date only the name, address and booth number will be printed in the Meeting Program. The description must be submitted on-line. Instructions to key in this information will be included in the exhibit space confirmation packet.

Cancellation of Meeting

It is mutually agreed that in the event of cancellation of the ABRF Symposium due to fire, strikes, government regulations, or causes which would prevent its scheduled opening or continuance, then and thereupon this agreement will be terminated and the ABRF shall ldeteermine an equitable basis for the refund of such portion of the exhibit fees as is possible, after due consideration of expenditures and commitments already made.

Late Applications

Applications received after the December 22, 2006 deadline will be listed in the Meeting Addendum only.

Installation of Exhibits

Friday, March 30 8:00 AM – 4:30 PM

Saturday, March 31 8:00 AM – 4:30 PM

Please note: Children under the age of 12 are not permitted in the exhibit hall during set-up or dismantling of exhibits.

A labor crew will be available on set up day in accordance with advance orders. Exhibitors are urged to order in advance all services required. A complete set of service forms will be online. All exhibit material must be unpacked by 4:30 PM on Saturday, March 31, to permit the removal of empty crates and cartons from the exhibit area. Any exhibit not unpacked by this time will be placed in storage and can be returned only after the exhibits close on the first day of exhibiting, or will be ordered set up by Exhibit Management and all costs incurred will be charged to the exhibitor. No refuse, such as empty cartons, may be placed in the aisles after the final sweeping of the aisles in the exhibit area. Exhibitors are urged not to litter the floor in the booths or aisles after the cleaning of the exhibit area since time will not permit a sweeping of booths or aisles on opening morning.

Crate Storage

Empty crates, boxes and cartons must be removed from the exhibit area by 4:30 PM Saturday, March 31. These materials should be nested as much as possible. "Empty" stickers, which must be placed on all containers to be stored and returned at the close of the exhibit, will be available at the Exhibitor Service Desk. Containers or skids without the "Empty" stickers will be considered refuse and disposed of. Crates, boxes and cartons may not be stored behind booth backgrounds. Do not store anything of value in crates going into storage.

Exhibit Dates/Hours

Sunday, April 1 10:00 AM - 5:00 PM

Monday, April 2 10:00 AM - 5:00 PM

Tuesday, April 3 10:00 AM - 3:00 PM

Security tape placed around the exhibits will be removed starting at 9:50 A.M. each morning. Please plan accordingly by staffing your booth by 9:50 A.M.

As a courtesy to the participants and your fellow exhibitors, it is requested that you open your exhibit on time each morning and staff it throughout the day until the scheduled closing hour. Deliveries or removal of equipment must be made before or after exhibit hours. A pass must be obtained from Exhibit Management to remove any material or equipment prior to Tuesday, April 3. Once the exhibit opens Tuesday morning, nothing may be removed until the exhibit is officially closed at 3:00 PM.

Exhibit Dismantle

Tuesday, April 3 3:00 PM – 10:00 PM

No packing of equipment, literature, etc., or dismantling of exhibits will be permitted until the official closing time. Violators will not be invited to exhibit at future meetings. All exhibits must be packed by 10:00 PM Tuesday, April 3. IMPORTANT: To avoid any damage to your equipment, please remain in your exhibit until crates are delivered and labor is available. Watchmen are appointed; however the Association of Biomolecular Resource Facilities, FASEB Exhibit Management, the Tampa Convention Center and Brede National Exposition Services cannot assume any responsibility for loss of or damage to exhibits, equipment, personal belongings, etc.

General Conduct of Exhibits

The following practices are prohibited:

Exhibitors are requested to staff their exhibits with personnel attired in a manner consistent with the decorum of the meeting and knowledgeable in the products and policies of the company. Relevant portions of the foregoing prohibited practices are applicable to non-exhibitors at all times. Non-exhibitors may not solicit business from scientific registrants or companies exhibiting.

The use of open audio systems is discouraged. Requests to use an open audio system must be approved by the Exhibit Manager and the exhibitor must agree to discontinue its use if the sound level is deemed to be objectionable to the registrants or adjacent exhibitors.

Location Relative to Other Exhibits

Exhibitors may use the exhibit form to designate their preference for location near other companies or their wish not to be adjacent to or opposite designated companies. These requests will be honored to the greatest extent possible.

Use of Animals

The use of live animals, photographs and other forms of visual display of surgery being performed will not be permitted in exhibit booths.

Use of the ABRF Society Name and Logo

The use of the ABRF name and/or logo is not permitted on signs inside or outside the exhibit area, or on descriptive product literature, EXCEPT reference may be made to the meeting as the "Association of Biomolecular Resource Facilities (ABRF) " (with place and dates) on the exhibitor's advertising.

Distribution of Giveaways

Exhibitors will be permitted to distribute appropriate promotional material and approved related items from the exhibit booth only. Exhibitors distributing any material outside the booth (hotel lobby area, etc.) will not be invited to exhibit at future meetings. In keeping with the educational purpose of the exhibit program, all such giveaways except literature, must have prior approval of Exhibit Management and must conform to acceptable and professional standards. Click here for give-away form.

Return to the ABRF 2006 Exhibitor Table of Contents



		Rules and Regulations for Exhibiting at ABRF Exhibits must be of an educational character and relevant to the registrants’ scientific and professional interests. ABRF reserves the right, in its sole discretion, to accept or deny applications for exhibit space and to allocate space among exhibitors. By applying for exhibit space, an exhibitor agrees to adhere to all conditions and regulations outlined below. Conformity with these Rules and Regulations for this Symposium will be monitored by Exhibit Management. Each exhibitor is granted nothing more than a terminable license to exhibit, subject to all the rules herein. If it is decided that an exhibitor has failed to comply with any rule the license may be terminated and the exhibit closed without notice. In all interpretations of the Rules and Regulations, Exhibit Management's decision is final. Space Assignment Space assignment will be made on a first-received (time stamped) first-assigned basis, with priority given to Corporate Benefactors, second priority to Corporate Patrons. Click here for Corporate Sponsorship form.Whenever possible, space will be allotted according to the exhibitor's choice, but the final arrangements will be determined by Exhibit Management in a way that produces the most advantageous grouping of the exhibits. ABRF shall have no liability if the space location assigned is not as requested. A 50-word description of products and/or services to be displayed in your booth must be submitted. This information will be published in the Meeting Program provided that the application and description is received no later than December 22, 2006 . If the description is not provided by the deadline date only the name, address and booth number will be printed in the Meeting Program. The description must be submitted on-line. Instructions to key in this information will be included in the exhibit space confirmation packet. Cancellation of Meeting It is mutually agreed that in the event of cancellation of the ABRF Symposium due to fire, strikes, government regulations, or causes which would prevent its scheduled opening or continuance, then and thereupon this agreement will be terminated and the ABRF shall ldeteermine an equitable basis for the refund of such portion of the exhibit fees as is possible, after due consideration of expenditures and commitments already made. Late Applications Applications received after the December 22, 2006 deadline will be listed in the Meeting Addendum only. Installation of Exhibits Friday, March 30 8:00 AM – 4:30 PM Saturday, March 31 8:00 AM – 4:30 PM Please note: Children under the age of 12 are not permitted in the exhibit hall during set-up or dismantling of exhibits. A labor crew will be available on set up day in accordance with advance orders. Exhibitors are urged to order in advance all services required. A complete set of service forms will be online. All exhibit material must be unpacked by 4:30 PM on Saturday, March 31, to permit the removal of empty crates and cartons from the exhibit area. Any exhibit not unpacked by this time will be placed in storage and can be returned only after the exhibits close on the first day of exhibiting, or will be ordered set up by Exhibit Management and all costs incurred will be charged to the exhibitor. No refuse, such as empty cartons, may be placed in the aisles after the final sweeping of the aisles in the exhibit area. Exhibitors are urged not to litter the floor in the booths or aisles after the cleaning of the exhibit area since time will not permit a sweeping of booths or aisles on opening morning. Crate Storage Empty crates, boxes and cartons must be removed from the exhibit area by 4:30 PM Saturday, March 31. These materials should be nested as much as possible. "Empty" stickers, which must be placed on all containers to be stored and returned at the close of the exhibit, will be available at the Exhibitor Service Desk. Containers or skids without the "Empty" stickers will be considered refuse and disposed of. Crates, boxes and cartons may not be stored behind booth backgrounds. Do not store anything of value in crates going into storage. Exhibit Dates/Hours Sunday, April 1 10:00 AM - 5:00 PM Monday, April 2 10:00 AM - 5:00 PM Tuesday, April 3 10:00 AM - 3:00 PM Security tape placed around the exhibits will be removed starting at 9:50 A.M. each morning. Please plan accordingly by staffing your booth by 9:50 A.M. As a courtesy to the participants and your fellow exhibitors, it is requested that you open your exhibit on time each morning and staff it throughout the day until the scheduled closing hour. Deliveries or removal of equipment must be made before or after exhibit hours. A pass must be obtained from Exhibit Management to remove any material or equipment prior to Tuesday, April 3. Once the exhibit opens Tuesday morning, nothing may be removed until the exhibit is officially closed at 3:00 PM. Exhibit Dismantle Tuesday, April 3 3:00 PM – 10:00 PM No packing of equipment, literature, etc., or dismantling of exhibits will be permitted until the official closing time. Violators will not be invited to exhibit at future meetings. All exhibits must be packed by 10:00 PM Tuesday, April 3. IMPORTANT: To avoid any damage to your equipment, please remain in your exhibit until crates are delivered and labor is available. Watchmen are appointed; however the Association of Biomolecular Resource Facilities, FASEB Exhibit Management, the Tampa Convention Center and Brede National Exposition Services cannot assume any responsibility for loss of or damage to exhibits, equipment, personal belongings, etc. General Conduct of Exhibits The following practices are prohibited: Noisy electrical or other mechanical apparatus interfering with other exhibitors. Operation of x-ray equipment. Canvassing or distributing any material outside the exhibitor's own space. Sub-leasing of exhibit space. The use of billboard advertisements and/or the display of signs outside the exhibit area. Publicizing and/or maintaining any extracurricular activities, inducements, demonstrations or displays away from the exhibit area during the exhibit hours. Photographing, video taping, or examining another exhibitor's equipment without permission. Balloons of any kind. Entry into another exhibitor's booth without permission. Door drops in hotels. Dismantling exhibits and leaving before official exhibit close at 3:00 PM, Tuesday, April 3. Exhibitors are requested to staff their exhibits with personnel attired in a manner consistent with the decorum of the meeting and knowledgeable in the products and policies of the company. Relevant portions of the foregoing prohibited practices are applicable to non-exhibitors at all times. Non-exhibitors may not solicit business from scientific registrants or companies exhibiting. The use of open audio systems is discouraged. Requests to use an open audio system must be approved by the Exhibit Manager and the exhibitor must agree to discontinue its use if the sound level is deemed to be objectionable to the registrants or adjacent exhibitors. Location Relative to Other Exhibits Exhibitors may use the exhibit form to designate their preference for location near other companies or their wish not to be adjacent to or opposite designated companies. These requests will be honored to the greatest extent possible. Use of Animals The use of live animals, photographs and other forms of visual display of surgery being performed will not be permitted in exhibit booths. Use of the ABRF Society Name and Logo The use of the ABRF name and/or logo is not permitted on signs inside or outside the exhibit area, or on descriptive product literature, EXCEPT reference may be made to the meeting as the "Association of Biomolecular Resource Facilities (ABRF) " (with place and dates) on the exhibitor's advertising. Distribution of Giveaways Exhibitors will be permitted to distribute appropriate promotional material and approved related items from the exhibit booth only. Exhibitors distributing any material outside the booth (hotel lobby area, etc.) will not be invited to exhibit at future meetings. In keeping with the educational purpose of the exhibit program, all such giveaways except literature, must have prior approval of Exhibit Management and must conform to acceptable and professional standards. Click here for give-away form. Return to the ABRF 2006 Exhibitor Table of Contents