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Travel Awards for FASEB Science Research Conferences 

Poster Presenter at EB2007 Dr. Steve Anderson (U of Colorado HSC) and SROP Student Martin Rosario at EB2011
ATTENTION: All complete travel award application packets must be received by the FASEB MARC Program Office by 5:00 PM (Eastern Time) on the related application receipt deadline date.  ALL late and/or incomplete application packets will be DECLINED upon receipt.

 

 
The FASEB Science Research Conferences (SRC) have been very successful and scientifically important activities of the Federation since 1982. There are approximately forty conferences which meet for five days during the summer period (June-August) on topics in biomedical research.  Emphasis is on the cutting-edge of research, with prominent scientists in each field making presentations to attendees who themselves are heavily engaged in research or ancillary fields where an accurate understanding of allied scientific advances is important.
 
The conferences are convened in quiet and remote locations (Colorado, Vermont, California, Arizona and occasionally in international locations) to encourage free interchange and interaction among the participants.
 
FASEB MARC Program Travel Awards are available to help defray the cost of conference registration fees and related travel expenses for eligible academic faculty scientists, postdoctorates and advanced graduate students from underrepresented groups in the biomedical and behavioral sciences.

 
* For the purpose of meeting the goals and objectives specified by the MARC Program, qualified groups that are identified as being underrepresented in the biomedical and behavioral sciences include, but are not limited to: African Americans, Alaskan Natives, Hispanic Americans, American Indians/Native Americans who maintain tribal affiliation or community attachment, and Natives of the USA Pacific Islands (Guam, Hawai'i and American Samoa only.)
 
Qualified applicants must be citizens or non-citizen nationals of the United States of America or must have been lawfully admitted to the United States of America for permanent residence and have in possession a permanent visa (green card) at the time of application submittal. Individuals on temporary or student visas are not eligible for FASEB MARC Program funding. 
 

Eligibility and Requirements

 
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MARC/SRC Travel Award applicants must be full-time underrepresented academic non-tenured junior faculty/research scientists, postdoctoral fellows or advanced graduate students who reside within the USA or USA territories.
 
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MARC/SRC Travel Award applicants must be USA Citizens or Permanent Residents of the USA (green card holders). (Federal guidelines restrict the FASEB MARC Program funding for USA Citizens or Permanent Resident of the USA only.)  Proof of USA Citizenship or Permanent Residency will be required.
 
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MARC/SRC Travel Award applicants must submit an online SRC registration form located on the FASEB Science Research Conference web site before applying for a MARC/SRC travel award.
After you have received confirmation of your conference registration, you are advised to complete and submit a MARC/SRC Travel Award application to the FASEB MARC Program Office. Applications may be obtained by:
 
 
 
 
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Notification of MARC/SRC Travel Award approval will be made in writing by the FASEB MARC Program Office.
 

NOTE: We are prohibited from providing funds to employees and trainees at federal facilities who receive federal support for their salary/wages. For more information regarding Federal Travel Regulations, visit
http://www.gsa.gov and type in Federal Travel Regulations in the search box. 
 
In addition, we are not be able to provide travel funds to any applicant who is directly supported by federal funds that include travel to meetings.  This means that applicants who are supported by NIH F32/F31 fellowships, NIH K-series, or applicants who have similar support from other federal agencies (e.g., NSF, etc.)  Graduate students and/or Postdoctoral Fellows who are supported through their mentor’s NIH R01 grant or similar grant from other federal agencies may receive travel funds. All sources of federal funding support must be disclosed with the application packet.

 

How to Register for a FASEB Science Research Conference

 
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In order to attend a FASEB Science Research Conference, you are required to register online for the conference of your choice. A brief CV is a requirement as well as valid credit card information. 
 

An abstract is not required for attendees, but is recommended. If you would like to submit an abstract, it must be submitted at the same time of your registration. For additional information, visit www.faseb.org/src.

 
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After registering and submitting your abstract (if applicable) the organizers will review your abstract and CV. It is important that scientists with prominent scientific merit relating to the topic of the conference register.
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Each registration is considered “Accepted to Attend.” Although it is rare, if at any time the organizer deems the registrant’s affiliation, credentials and abstract topic not relevant to the conference, s/he has the authority to notify the FASEB SRC staff to cancel the registration and refund any registration fees associated with the registration. FASEB will notify the registrant of the cancellation. 
 
NOTE: The FASEB SRC Office only accepts registrations accompanied with credit card information. You may register at the FASEB SRC web site, http://src.faseb.org
 
 
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GENERAL INFORMATION:

Apply early. Space is limited to approximately 175 participants (including speakers.)
It is best to register on a personal computer using the latest version of MicroSoft Internet Explorer Or Mozilla Firefox

All speakers are required to register online, pay the full registration fee and submit an abstract. CVs are not required for invited speakers. (See "Invited Speaker Information".)

FASEB does not accept checks, wire transfers or purchase orders for payment. We ONLY accept Visa, MasterCard and American Express.

A registration received after the early bird deadline will have a $150.00 late fee applied in addition to the registration fee. (See "Deadlines and Policies".)

At the end of the registration and payment process, you will receive a confirmation email indicating your Conference ID number, and a receipt of payment. International registrants will receive an “Invitation to Attend” for Visa application purposes. Keep these documents. You will need them for future reference.  Bring these documents with you to the conference.

If you must withdraw your abstract, please contact the FASEB SRC Office in writing so the conference organizers may be notified. You may email SRC@FASEB.org or fax this information to (301) 637-3397. 

If you must cancel your conference registration, you must complete the Cancellation Notification Form and fax it to the FASEB SRC Office before the cancellation deadline to receive a refund, less a $200.00 cancellation fee. Cancellations received after the registration deadline will not be refunded.

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AFTER you have received your registration confirmation email to attend the conference, you may complete and submit a FASEB MARC/SRC Travel Award application for consideration.
 
The number of FASEB/SRC Travel Awards is limited; therefore, each underrepresented junior faculty member, postdoctorate or advanced graduate student may apply for only one (1) conference per summer period. Preference will be given to first-time/new conference attendees giving oral or poster presentations at the SRCs.  Specify the conference you desire to attend on the application form.  A listing of the science research conferences and registration link are available at (http://www.faseb.org/src/Home.aspx).  
 
A cover letter along with the FASEB MARC/SRC Travel Award application form is required. The cover letter should:
 
a) Discuss the anticipated benefits to be derived from the participation in the FASEB MARC Science Research Conference Travel Award Program.  The letter should identify the specific benefits expected for the research and teaching programs of the institution as well as the benefits to the applicant and his/her career.
 
b) Provide written certification/verification that the applicant is a full-time underrepresented minority faculty member, post-doctorate or advanced graduate student at the applicant's home institution, and that submission of the travel award application is approved by the Department Head, Dean, or other equivalent official of the institution.
 
All completed FASEB MARC TRAVEL AWARD APPLICATION packets must be received in the FASEB MARC Program Office at least six weeks prior to the scheduled conference dates.  Upon approval of the FASEB MARC/SRC travel award application, an official travel award letter specifying the details of the travel award will be sent to the awardee at least three (3) weeks prior to the conference.
 
PLEASE BE ADVISED, LATE AND/OR INCOMPLETE TRAVEL AWARD APPLICATION PACKETS WILL BE DECLINED UPON RECEIPT.
   

Procedures upon Notification of the Travel Award

 
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Upon your arrival to the conference, make sure you have in your possession the notification of the travel award letter from the FASEB MARC Program which outlines the procedures.
 
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You will be instructed to arrange your travel to and from the conference site.
 
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Air travel (economy coach class) is the standard means of traveling to and from the conference sites.  Any alternatives from traveling by air must be approved in advance by the FASEB MARC Office. Please note: failure to receive prior approval (in writing) for alternative travel options may result in your travel expenses not being completely reimbursed.
 
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As a conference attendee, you are required to submit valid credit card information for the conference registration fee at the same time of registration. The FASEB MARC Program Travel Award reimbursement will cover “Double occupancy w/attendee” lodging (Your registration includes lodging, meals, scientific and poster session fees and registration materials only. There will be no per diem allowance for the SRCs..
 
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FASEB MARC/SRC Travel Awards are processed as reimbursements after the conference. A travel expense voucher will be provided for each travel award recipient at the time of travel award approval notification. All receipts must be attached to the travel voucher in order to be considered for reimbursement. Expenses not supported by original receipts will not be reimbursed. For more information about the Rules for Reimbursement, please view the FASEB MARC Program "Rules for Reimbursement" included in your travel award notification packet, or contact the FASEB MARC/SRC Program Coordinator at marcsrc@faseb.org.
 
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Travel Expense Vouchers must be submitted along with receipts to:
 
FASEB MARC Program
ATTN: Kelly Husser, SRC Travel Award Program Manager
9650 Rockville Pike
Bethesda, MD 20814-3998
Email:
marcsrc@faseb.org - Tel: 301.634.7109

 

 

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The FASEB MARC Program is funded by two grants from the National Institute of General Medical Sciences, National Institutes of Health.  [T36-GM08059 and T36-GM08637]

 

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